Email is used for almost everything and it has become a normal part of our lives. We send and receive email messages all the time without even thinking about it. But when you are sending emails that are job search related, you should pay more attention.
Start by looking at your email address. It is professional? Is it something you wouldn’t be embarrassed to say or write down? An address like firstname.lastname@example.org doesn’t exactly say that you’re a serious job seeker. If you can establish an email account that has your name, that will help employers find you and remember you.
In fact, it’s a good idea to set up an email account that you use only for the job search. It can help you manage the resumes and correspondence you send out and manage the responses you receive. If all these job communications are in one place, it will make it much easier for you to maintain and refer back to. Plus, you will be less likely to accidentally delete something since you know that email coming to this account will be job related.
When writing emails include a descriptive subject line, e.g. Resume for Customer Service Manager – Your Name. This will help the reader quickly figure out the purpose of your email. Employers are swamped with emails every day and the faster they can identify why you are contacting them, the better.
When signing off on your email, make sure you have a professional closing and signature. Include your name, position/skills and contact information. It sends a nice final message to your job contact.
And, last but not least, don’t forget to proofread. Yes, you can use spell check, but that won’t catch everything, especially names. Typos can lead to an immediate trip to the trash. Make sure your email gets read. Take the time to double-check your message. These are all small things that can make a big difference.